PowerDMS is a powerful document management tool, but you may find that you'll need additonal tracking capabilities. CAPA highly recommends using a software program called Smartsheets to work with your team and track everyones progress and assignments.
If you subscribe to the software, we will provide you a template to begin tracking every aspect of your accreditation progress. here's a sample of what that will look like:
Smartsheet allows users to simply and securely share with anyone, ensuring that both internal and external stakeholders have access to the right information at the right time.
There are two user types in Smartsheet:
A licensed user is a paid user who can create new items in Smartsheet including sheets, reports, and dashboards, and share them with others.
A free user is someone who does not have a paid Smartsheet license. Free users have the ability to view and/or edit the items they have been shared to, but they do not have the ability to create their own items without a license.
If you'd like to learn more about what a free and licensed user can do, check out the Getting Started track at https://help.smartsheet.com/learning-track/free-users
When you first begin down the road to accreditation, the map to the finish line may seem blurry. That's where CAPA is here to help. We will upload as much educational material as possible to make your trip smooth and clear. If you have a specific question, please email us and we will get you an answer right away.
ANCHORING UPLOADS IN POWERDMS
RED FLAG UPDATES ON WRITTEN DIRECTIVES
Assessor On-Site Visit
This is a very exciting point in the accreditation! You've completed your mock assessment, your files are read for review by the on-site assessors and it's time to show off your agency.
Attached are some sample copies of Welcome Packets to give you an idea of how your on-site visit should be scheduled. This does not mean that you must stick to this exact schedule, it's just a guide and can be used as a starting point for scheduling your tours and meetings.
START WITH TRACKING SOFTWARE
Congratulations! It's a huge accomplishment to receive your ALEAP Accreditation award and status. Take a deep breath, and allow yourself a moment to appreciate the time and effort you've expended to achieve accreditation. You've now entered the reaccreditation period of Year 1 - Year 4. Below are some documents to help you begin the next phase of your journey.